Accessibility Services
Programmatic, communication or contractor expenses to make programs accessible to people with disabilities (e.g. American Sign Language interpreters, alternate-format materials, TT equipment, audio describers, open captioning). Do not include capital expenses.

Admissions
Revenue from the sale of admissions/tickets/subscriptions for the project's events/ exhibits, and memberships. Example of formula: projected average number of people attending each event x number of events x cost ticket/admission fee per event plus total membership dues = total admissions income. Include these specifics on your Project Budget form.

Affiliated Organizations
Auxiliaries, guilds and "friends" organizations that raise money on behalf of the applicant. Include all revenues and expenses if affiliated organization operates within the applicant’s 501(c)3 status; if affiliate is a separate organization, include only cash contributions received by applicant from affiliated organization.

Anti-Drug A.P.P.L.E. Corps
TA program that supported After-School Project grants, funded by the Maricopa County Attorney's Office and the Arizona Commission on the Arts.  These grants are no longer available based on funding.  If you are interested in an out-of-school project, apply for an Arts Learning Project Grant under Community Enrichment.

Applicant
An organization that is applying for a grant.

Applicant Cash
Cash in hand (checking, savings) that will be drawn out and spent for project/operating expenses in the given fiscal year. (Applicant Cash not used in the given fiscal year and carried forward should be listed on line 38, Surplus/(Deficit)).

Application
The documentation and material that an applicant submits to request a grant.

Arizona Arts Trust Fund
The fund created by A.R.S. § 41-983.01 and funded with $15 from each annual filing fee submitted to the Arizona Corporation Commission by for-profit corporations.

Arizona Arts Trust Fund Grant
Those general operating support grants that include funds derived from the Arizona Arts Trust Fund.

Arizona Commission on the Arts ("Commission")
The state arts agency, consisting of fifteen members appointed by the Governor.

Arts Discipline
This is a standard list of disciplines, used nationally. Choose the primary artistic discipline of your organization (for many disciplines, you will be given a second drop-down menu to further define your discipline). If you present more than one arts discipline, select Multidisciplinary. If you are a school, select Multidisciplinary.

Arts Service Organization
An organization that provides services to its members and/or the community at large, such as technical assistance, research, promotion and marketing, networking, advocacy, workshops and conferences and other professional development. Arts service organizations generally do not produce or present artwork.

Arts Standards
Standards adopted by the Arizona State Board of Education that identify what students should know and be able to do in the arts at specific points in their academic careers; they specifically focus on Creating Art; Art in Context; and Art as Inquiry. For complete standards documents, see www.azed.gov.

Board Member
A trustee of a non-profit organization elected or appointed according to that organization's bylaws.

Chief Executive Officer's Name
Executive Director, Managing Director, Director, Chief Administrator, etc. K - 12 schools should list their Principal or Superintendent.

Consultant
An individual contracted by the organization for a specific period of time to provide duties and services not typically filled by an employee. A consultant may advise an organization on research, education or other topics related to the artistic quality and direction of the project or organization. A consultant may not be an employee or board member of the organization. Only consultant fees directly related to the artistic or educational quality of the project may be considered eligible fees in Project Grant applications; they must be described in the project narrative, and itemized in the project budget.

Contracted Services
Includes the sale of workshops/classes or other services performed by the applicant organization for other community organizations; government contracts for specific services; performance or residency fees; or tuition.

Corporate Contributions
Cash contributed by businesses or corporations (not individuals).

Criteria
The established and published standards used to evaluate an application to determine if a grant award is recommended.

Denial Conference
The method by which applicants that were not recommended for a grant may request a review of their application.

Division of Local, State or Federal Government
An organization or entity whose staff is paid by an agency of the local, state or federal government.

D-U-N-S Number
A D-U-N-S number is a unique nine-digit identifier for single business entities, which also links corporate family structures together. D-U-N-S numbers are free, do not open you up to solicitation or risk, and in today's global economy, are the standard for keeping track of the world's businesses.

Although optional, we highly recommend your organization acquire, and provide us with, a Dun & Bradstreet D-U-N-S number to help measure the scope and impact of Arizona's creative industry. To get your free D-U-N-S number and be counted, visit
www.americansforthearts.org/sc/signupandbecounted

Employer Identification Number (EIN)
This is a nine-digit number (e.g. 12-3456789) supplied to all organizations by the Internal Revenue Service. All organizations applying to the ACA must have one. If you are a school, this is your school district tax identification number. Do not use your school PTA/APT/PTO number here. If you are unincorporated and applying through a Fiscal Sponsor, this must be the Fiscal Sponsor’s EIN number. For more information, go to www.irs.gov/businesses/small/article/0,,id=98350,00.html.

Ethnic-run Organization
Ethnic-run organizations producing or presenting the arts must meet two of the following three criteria: -- majority of board, staff or programs is ethnic -- and demonstrate involvement in ethnic community.

Fees
The expenses you will pay during your project/year for guest artists/companies/consultants.

Fiscal Sponsor
Any Arizona organization, designated 501(c)(3) tax exempt by the Internal Revenue Service, that accepts grant funds on behalf of an organization. For more information, go to FAQ’s on using EGOR/Fiscal Sponsors at www.azarts.gov/guide/faqs.htm.

Foundation Grants
Grants received from a private or community foundation.

Full Time Employees
An administrative or artistic position that has a paid schedule of at least 35 hours per week. Do not include part-time staff.

Fundraising Events
Funds expended and received specifically related to special events, galas, raffles, etc. to solicit income for the organization’s ongoing operations.

Funds Released from Restrictions
Monies with time- or project-based restrictions that will be available to, and used by, the applicant organization for operating expenses during the given fiscal year.

General Operating Support (GOS)
A grants program administered by the Commission that provides funds to organizations to be used for administrative or artistic expenses, or both.

Government Support
Grants or contracts received from city, county, state or federal agencies or programs.

Grant
An award of financial support to an organization, for the purposes requested in the application.

Grantee
An organization receiving grant funds.

Grant Conditions
Specific requirements, agreed to by the grantees in writing, that must be met or undertaken to receive a grant.

Grant Deadline
The published date by which an application must be postmarked or hand-delivered to the Commission to be considered for a grant review.

Grant Review Panel
A group of citizens appointed by the Commission to review and make recommendations on public policy and applications for grants.

Grant Review Panel Chair
A Commissioner who serves as a non-voting member of the panel to ensure that state law is followed and that there is an open, fair process for the review of applications by the grant review panel.

Grant Review Panel Comments
Documented comments made by the grant review panelists during the application review process that become the public record of the process after the final grants are awarded.

Guest Artist
An individual contracted by the organization for a specific period of time to provide duties and services not typically filled by an employee. A consultant may advise an organization on research, education or other topics related to the artistic quality and direction of the project or organization. A consultant may not be an employee or board member of the organization. Only consultant fees directly related to the artistic or educational quality of the project may be considered eligible fees in Project Grant applications; they must be described in the project narrative, and itemized in the project budget.

Guidelines
Information published annually describing the Commission's grant program, including the application process, forms and formats, eligibility requirements and criteria.

In-Kind Support
Donations of time and services by individuals and businesses; includes contributions of use of equipment, employees and facilities for projects. In-kind support is not allowable for matching Commission grants and must not be included in project or organization budgets. You may include a one-page Supplementary statement to document in-kind contributions for the panelists' information.

Large Arts Organization
A producing or presenting organization, generally with an annual operating budget of $500,000 or more, which currently receives support through the Arizona Commission on the Arts' Basic Aid program.

Lecture/Demonstration
An activity, generally 45-60 minutes in length, in which an artist or artist ensemble provides examples and explanation of their artform to a group of people. Lecture/ demonstrations may be formally staged or as a less structured activity in a small space, and may be interactive.

Legal Requirements
The federal and state standards and regulations including those regarding fair labor, civil rights, accessibility, age discrimination, lobbying with appropriated monies, accounting records, and other published requirements to which organizations accepting a grant must adhere.

Legislative Districts
These are the state and congressional districts based on the physical address of your organization.

Local Arts Council/Commission
("Locals") Local arts agencies, also referred to as "Locals" or LAA's. A municipal, regional or private non-profit organization, designated by its municipality, region or county to advise and implement municipal/regional/county arts policy. Composed of volunteer members of the public, usually appointed, they may also have professional staff. In addition to policy advisement, they may make grants, provide public programs, present or produce the arts, manage facilities, coordinate public art programs, assess community cultural needs, and provide a variety of other activities in response to community needs.

Marketing/Public Relations/Promotion
All costs for marketing, publicity and promotion specifically identified with the organization's efforts to tell the community about its programs and services; include cost of newspaper, radio and television advertising, printing and mailing of brochures, flyers and posters.

Match
The applicant's financial contribution to the project, in addition to the grant, that demonstrates the community support of the project.

Mission Statement
A broad statement of purpose formulated by an organization as part of its organizing charter and providing specific direction for the organization's programs, services and activities. The mission statement should provide a structure against which meaningful evaluation of the organization's effectiveness can be carried out in future years.

Non-Profit Organization
Schools; governmental units; and corporations that are exempt from taxation under Section 501(c)(3) of the Internal Revenue Code.

Organization or Project Goals
Desired results or conditions consistent with an organization's Mission Statement.

Organization Name
The formal name of the organization associated with your Employer Identification Number (EIN). Schools should list the individual school name.

Other Private Contributions
Revenue derived from cash donations, including individuals; do not include corporate, foundation or government grants.

Other Remaining Operating Expenses
Expenses for categories not listed elsewhere. May include technology, subscriptions, training, printing, or other costs not itemized elsewhere. Space is provided to itemize the most significant categories.

Other Revenue
Revenue from sources not listed elsewhere. May include income derived from catalogue sales and advertising space in programs.

Outside Fees & Services/Artistic
Payments for artistic services to firms or persons who are not considered employees of applicant organization. Examples: guest artistic directors, jurors, conductors, curators, dance masters, composers, choreographers, etc.

Outside Fees & Services/Other
Payments for technical and consultant services to firms or persons who are not considered employees of the applicant organization. Examples are lighting crews, stage managers, costume crews, art packers, installationists, preparators, technology specialists, sign language interpreters and other consultants.

Partnerships/Collaborations
If two organizations plan to participate equally in the design and delivery of a project, one organization must serve as the lead applicant in the Commission grant. The Commission is only able to fund one grant per project. The two partner/collaborating organizations must make a decision as to which organization is better equipped to manage and report on the potential project grant, bearing in mind that there are limits to the number of project grants allowed per organization in a given grants cycle.

Per Diem
A specific amount paid by a sponsor organization to an artist or artist ensemble for lodging and meal expenses while they carry out a project outside their community of residence. Per diem amounts may be included as eligible fees in a grant application, and must be specifically agreed to between the artist/artist ensemble and the sponsor organization.

Performance Fee
The amount paid to a performing artist/ensemble for a fully produced, public performance generally 90-120 minutes in length (including an intermission). This may be a self-standing single performance; or may be a culminating event of a community or school residency.

Personnel/Staff
Salaries, wages and benefits paid to persons considered employees of the applicant organization.

Presenter/Presenting Organization
An arts organization in any discipline, or combination of disciplines, which selects or curates artwork created by artists or artist ensembles outside of their organization and which presents it to their community. Examples include community concert associations, nonprofit galleries and organizations or departments that present series of writers' readings.

Producers/Producing Arts Organizations
Arts organizations in all disciplines which create and/or perform artwork - examples include orchestras, theatre companies which cast and stage productions, publishers, etc.

Production Expenses
Funds expended for costumes, sets, lights, props, royalties, printing, shipping, installation, framing, etc., necessary to the production.

Professional Affiliation
This is the name of the board member’s business/employer. If none, list “None.”

Race/Ethnicity Codes

You should use the one code that best represents 50 percent or more of your organization’s or grantee’s staff or board or membership.

N - 50% or more American Indian/Alaska Native

A - 50% or more Asian

P - 50% or more Native Hawaiian/Pacific Islander

B - 50% or more Black/African American

H - 50 % or more Hispanic/Latino

W - 50% or more White

99 - No single group listed above comprises 50% or more of staff or board or membership

You must also indicate the race/ethnicity of those served by your project. 

N - Primarily serves/represents American Indian/Alaska Native individuals

A - Primarily serves/represents Asian individuals

P - Primarily serves/represents Native Hawaiian/Pacific Islander individuals

B - Primarily serves/represents Black/African American individuals

H - Primarily serves/represents Hispanic/Latino individuals

W - Primarily serves/represents White individuals

99 - Does not primarily serve/represent any single group

Residency
A multi-day project in a school, after-school program or community in which an artist or artist ensemble is "in residence," providing activities to one or multiple groups which introduce them to, or expand their understanding of, the artist/ensemble's artform and artistic process. Residencies often provide sequential experiences for participants, and can run any length, from a few days to a year.

Restricted Funds
Contributed assets whose use is temporarily or permanently restricted by the donor, until certain time and/or purpose conditions are met. Restricted funds are not included in the income calculation for Commission general operating support grants; when conditions are met and funds are released for operating use they are included in the calculation.

Rural Organization
Any organization that is located outside of the metropolitan areas of Phoenix and Tucson.

Sales
Income and expenses related to sales used to support the operations of the applicant organization. Sales may be related or unrelated to the mission of the applicant organization. Examples include sales shops, concessions, gallery co-op sales and food services.

School Number
This is the last 3 digits of your Arizona Dept of Education-assigned CTDS (CTDS=County Code, Type Code, District Type & Site Number), commonly referred to as "school number.” If you don’t know the last 3 digits of your CTDS number, click here to search on the AZ Dept of Education’s School Search website: www.azed.gov. Select “search by school name.” Enter your school’s name in the search engine, and your school’s CTDS number will be at the top of the listing.

Service
A single activity, generally running from 45-60 minutes in length, provided by an artist or artist ensemble. Services may be workshops, teacher or staff inservice activities, school assemblies, mini-performances/readings, speaking engagements or lecture/demonstrations. Artists should not be scheduled for more than four services per day; and should be scheduled for less services on a travel/performance/exhibit/reading day. Services often involve set-up time.

Single Engagement
An agreement between a sponsor organization and an artist for a single activity such as a reading, performance or workshop. Single engagement fees must be negotiated between sponsor organization artist, including any travel and per diem costs in addition to the engagement fee.

Space/Facilities
Payments specifically identified with the project or organization for purchase or rental of office, rehearsal studio, theatre, hall, gallery and other such spaces, including utilities, insurance, maintenance and other costs specifically related to use of the space.

Sponsor Organization
An organization such as an arts organization, community organization, school or corporation which contracts with an artist, artist ensemble or consultant to provide services for their community, students/faculty, members or employees. Sponsor organizations, if they meet eligibility requirements, may apply for Matching Grants from the Commission to help support artist/consultant fees and other eligible expenses.

Underserved Populations
Persons who are members of ethnic or racial minorities, have disabilities, or are from communities outside the metropolitan areas of Phoenix and Tucson.

Working Capital Reserves Program
Although working capital reserves is a standard accounting term for an organization’s liquidity (current assets less current liabilities), do not list such liquidity on this line. Instead, this line refers to Working Capital Reserves as a specific program, and is to be used when the organization has committed, through staff and board agreements, to designate a portion of the organization’s assets to a restricted Working Capital Reserves Program. This Reserve is to be used as a cash flow management tool, and in general will consist of funds received through the Arizona Arts Stabilization program, funds received through the Arizona ArtShare Working Capital Reserves program, and/or additional Working Capital Reserves designated by the board.

Updated 03/05/07