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General Operating Support Grants The Arts Link to Tourism and the Economy Grants
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Supplementary MaterialsSubmitting Your Support Materials Before completing your online EGOR grant application, you will fill out a Support Materials Checklist itemizing both the Required (noted with a *) and Optional support materials you’re submitting. Here is information on how to submit different types of material, followed by what is required for each type of grant application, and the format in which you should submit it. Thursday, March 23, 2006 is the deadline for submitting support materials – online (for documents) and postmarked (for a/v materials).
What To Submit for Each Grant Type Print Materials – How to Submit You will upload (attach to your online submission as an electronic file) Arts Programming, Staff List, Resumes, and/or In-Kind Support List. On the EGOR Support Materials Page, click the 'Upload New Document' link. Browse your files, select the file and click on 'Upload file'. Repeat for any additional files (up to eight). Files should be saved as a MS Word(.doc) or Excel file(.xls), simple text(.txt) or PDF format(.pdf). Do not submit documents in any other format as they will not be reviewed. Print materials not available electronically (news clippings, performance programs, bound strategic plans, etc.) may be submitted by mail. When you complete your Support Materials Checklist in EGOR, you will generate a Support Materials Cover Page that must be sent in with your mailed materials; send everything (print and a/v) in one envelope postmarked by Thursday, March 23, 2006. Audio-Visual Materials – How to Submit Audio-visual samples are the place to demonstrate your project/organization’s artistic quality and are relevant to the project. You may also note your organization website. Each year, panelists tell us they are frustrated by receiving only promotional material that doesn’t allow them to see/hear the artistic quality of the organization; material that doesn’t reflect artistic programming that connects to the organization’s mission; and material that doesn’t connect to the guest artists named in the application. Please keep these warnings in mind when you think about what to submit, and do not submit a promotional tape or samples that are different than what your performances/exhibitions/programs are normally like. Each panel is encouraged to view supplemental information; however, at the beginning of the deliberations, panels will accept fair and appropriate ways to view the materials. Generally, panels may review the work presented for up to two minutes. We do not guarantee that all materials will be reviewed.To ensure that the panel reviews the work you wish to have presented, please follow the directions for the various acceptable media below. Use only the formats identified; samples provided in other formats will not be reviewed. We cannot guarantee the transfer of one set of supplementary materials from one panel to another if you have multiple grant applications. To be safe, please submit appropriate support materials for EACH application. See below for how to prepare, label and format your materials. VHS - The video must be cued to the portion that you want the panel to see. Clearly label the videotape AND the sleeve with your organization name, and the artist/work to be viewed. CD - Music - For digital submissions, sound recordings must be able to be played with Windows Media Player. For music tracks, label the CD jewelcase insert with the organization name, and the track you want the panel to hear (we will start at the beginning of the track). Clearly label the jewelcase with your organization name, and the artist/work to be viewed. For other types of files stored on CD, label the CD jewelcase insert with the organization name, a list of the works submitted on CD, the file name and title or work. DVD – Performing Arts - For digital submissions, sound or video recordings must be able to be played with Windows Media Player. Label the DVD jewelcase insert with the organization name, and the track you want the panel to see/hear. Clearly label the jewelcase with the organization name, and the artist/work to be viewed. Digital Files on CD or DVD - Other digital files must be saved as .jpeg, .tif, or .bmp files. Submit up to 10 images. Label the CD or DVD jewelcase insert (or enclose a full list) with the organization name, a list of the works or images, file name(s), title or work, and for visual arts/media/exhibitions applications, the date each work was completed, dimensions, medium, and other pertinent technical information. Images should be “full size” rather than “screen size.” Slides - Submit up to ten 35mm slides. Do NOT send original artwork or glass slides. Slides must be enclosed in one 9x11 inch clear slide sheet. Label the slide sheet with the organization name. Label each slide with the artist name, and title of work. Mark “top” on each slide to indicate how slide is to be viewed. Slides must be numbered in the order they are to be projected. Enclose a sheet with your organization name at the top, then a list of the works submitted, numbered to correspond to the slides, title, date completed, dimensions, medium, and other pertinent technical information. Support Materials – How to Have Them Returned Print materials will not be returned to the applicant. The Commission will recycle all paper materials. Audio/visual materials will not be returned unless accompanied by a self-addressed, stamped (not metered) envelope or mailer. These materials may also be picked up from the Commission between June 1 and July 15, 2006. What To Submit for Each Grant Type (those marked with a * are required, others are optional or only in certain circumstances) Federal Tax Exemption Letter: (For first-time applicants only. This is a letter from the IRS granting your organization or your designated fiscal agent 501(c)(3) status. It is NOT the letter assigning you a Federal Tax ID Number.) (Public Schools and Units of Government do not need to submit this.) MAIL THIS ITEM.
Audio/visual/published materials documenting the artistic quality of the artist/company/consultant (no supplementary materials are needed for Residency Roster artists/companies or consultants). MAIL THESE ITEMS. Arts Link to Tourism and the Economy Federal Tax Exemption Letter: (For first-time applicants only. This is a letter from the IRS granting your organization or your designated fiscal agent 501(c)(3) status. It is NOT the letter assigning you a Federal Tax ID Number.) (Public Schools and Units of Government do not need to submit this.) MAIL THIS ITEM. *Arts Programming: A list of the previous, current and projected years' arts programming (no more than 3 pages). If the name of an exhibition or performance is not descriptive, describe or annotate the program statements to help panelists understand the nature of your program. UPLOAD THIS ITEM. *Staff: A list of current staff and their titles. UPLOAD THIS ITEM. *Resumés. One-page resumes of artists and/or consultants named in your application. UPLOAD THIS ITEM. Audio Visual Materials. Include audio/visual/published materials documenting the artistic quality of the applicant organization and the named guest artists/consultants. MAIL THESE ITEMS. In-Kind Support: A detailed list of non-cash contributions/support, if applicable. UPLOAD THIS ITEM. Fiscal Sponsor: If you are using a Fiscal Sponsor, you must submit a letter signed by an authorized official of your Fiscal Sponsor organization agreeing to receive any grant funds on your behalf for this project, distribute them to your organization and maintain appropriate financial records. MAIL THIS ITEM. Federal Tax Exemption Letter: (For first-time applicants only. This is a letter from the IRS granting your organization or your designated fiscal agent 501(c)(3) status. It is NOT the letter assigning you a Federal Tax ID Number.) (Public Schools and Units of Government do not need to submit this.) MAIL THIS ITEM. *Arts Programming: A list of the previous, current and projected years' arts programming (no more than 3 pages). If the name of an exhibition or performance is not descriptive, describe or annotate the program statements to help panelists understand the nature of your program. UPLOAD THIS ITEM. *Staff: A list of current staff and their titles. UPLOAD THIS ITEM. Audio Visual Materials. Include audio/visual/published materials documenting the artistic quality of the applicant organization and the named guest artists/consultants. MAIL THESE ITEMS. * Signed Cultural Diversity Plan. MAIL THIS ITEM. * Current strategic plan for GOSIII, Basic and Locals Aid applicants. UPLOAD THIS ITEM IF POSSIBLE; OTHERWISE MAIL IT. * Education Plan for Basic/Locals Aid applicants. UPLOAD THIS ITEM IF POSSIBLE; OTHERWISE MAIL IT. In-Kind Support: A detailed list of non-cash contributions/support, if applicable. UPLOAD THIS ITEM. Fiscal Sponsor: If you are using a Fiscal Sponsor, you must submit a letter signed by an authorized official of your Fiscal Sponsor organization agreeing to receive any grant funds on your behalf for this project, distribute them to your organization and maintain appropriate financial records. MAIL THIS ITEM. Federal Tax Exemption Letter: (For first-time applicants only. This is a letter from the IRS granting your organization or your designated fiscal agent 501(c)(3) status. It is NOT the letter assigning you a Federal Tax ID Number.) (Public Schools and Units of Government do not need to submit this.) MAIL THIS ITEM. *Arts Programming: A list of the previous, current and projected years' arts programming (no more than 3 pages). If the name of an exhibition or performance is not descriptive, describe or annotate the program statements to help panelists understand the nature of your program. UPLOAD THIS ITEM. *Staff: A list of current staff and their titles. UPLOAD THIS ITEM. Audio Visual Materials. Include audio/visual/published materials documenting the artistic quality of the applicant organization and the named guest artists/consultants. MAIL THESE ITEMS. In-Kind Support: A detailed list of non-cash contributions/support, if applicable. UPLOAD THIS ITEM. Fiscal Sponsor: If you are using a Fiscal Sponsor, you must submit a letter signed by an authorized official of your Fiscal Sponsor organization agreeing to receive any grant funds on your behalf for this project, distribute them to your organization and maintain appropriate financial records. MAIL THIS ITEM.
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