Legal Requirements

Link Policy

We are pleased to provide links to other organizations as a service. Links on this site may take you to sites over which the Arizona Commission on the Arts and the State of Arizona have no control. The Arts Commission assumes no responsibility for the content of the material contained at any site or for the accuracy of any information that is found there. The content of any site or link not maintained by the Arizona Commission on the Arts or the State of Arizona does not necessarily reflect the opinions, standards or policies of the Arts Commission, the State of Arizona, its officials, agents or employees.

Legal Requirements for Grantees/Applicants

Applicant organizations must adhere to federal and state fair labor, civil rights, handicapped accessibility regulations, age discrimination statutes, regulations regarding lobbying with appropriated monies, and accounting record requirements.

  1. Fair Labor Standards: All professional performers and related or supporting professional personnel employed on projects or productions which are financed in whole or in part under the grant will be paid, without subsequent deduction or rebate on any account, not less than the minimum compensation as determined by the Secretary of Labor to be the prevailing minimum compensation for persons employed in similar activities. No part of any project or production which is financed in whole or in part under the grant will be performed or engaged in under working conditions which are unsanitary or hazardous or dangerous to the health and safety of the employees engaged in such project or production. Compliance with the safety and sanitary laws of the State in which the performance or part thereof is to take place shall be prima facie evidence of compliance.
  2. Civil Rights: Title VI of the Civil Rights Act of 1964 provides that: No person in the United States shall on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving Federal financial assistance (Section 601). Title IX of the Education Amendments of 1972 provides that: No person in the United States shall on the basis of sex be excluded from participation in, be denied the benefits of, or be subject to discrimination under any education program or activity receiving Federal financial assistance.
  3. Disabilities: Section 504 of the Rehabilitation Act of 1973 provides that: No otherwise qualified handicapped individual in the United States, as defined in Section 7(6)* shall, solely by reason of his/her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal assistance.  The Americans with Disabilities Act (ADA) prohibits discrimination on the basis of disability in employment (Title I), state and local government services (Title II) and places of public accommodation and commercial facilities (Title III). Like Section 504 regulations, the ADA’s definition of a disabled person extends beyond those who are visually, hearing, mobility, and learning impaired to include individuals with AIDS or infected with HIV, the AIDS virus.*For the purposes of Section 504, the term “handicapped individual” means any person with (a) a physical or mental disability which substantially limits one or more of such person’s major life activities, (b) has a record of such a disability, or (c) is regarded as having such a disability.
  4. Age Discrimination: The Age Discrimination Act of 1975 provides for nondiscrimination in Federally assisted programs or activities on the basis of age.
  5. Lobbying with Appropriated Monies: In accordance with a Congressional directive, grantees are requested to note the following provisions of federal law regarding the use of federal funds for lobbying activities:18 U.S.C. Sec. 1913 Lobbying with appropriated monies.“No part of the money appropriated by any enactment of Congress shall, in the absence of express authorization by Congress, be used directly or indirectly to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation;“But this shall not prevent officers or employees of the United States or of its departments or agencies from communicating to Members of Congress on the request of any Member of Congress, through the proper official channels, requests for legislation or appropriations which they deem necessary for the efficient conduct of the public business.”In addition, use of federal grant funds for lobbying activities is prohibited by OMB Circular A-122.
  6. Accounting Records Supported by Source Documentation: Because grant awards are made up, in part, of Federal funds from the National Endowment for the Arts, recipient organizations (sub grantees) are required by the Federal Office of Management and Budget to maintain accounting records which are supported by source documentation, should there arise the need to audit the organization’s use of grant funds. For information on procedures for determining the allowability and allocability of costs, recipient organizations should consult OMB Circular A-87 if the sub grantee is a state or local governmental agency, A-22 if a nonprofit organization, or A-21 if an educational institution.

Legal Terms

EEOA – The Arizona Commission on the Arts is an Equal Employment Opportunity Agency.

2010 EEO Policy Statement (65KB PDF)

Click to download the 2010 Equal Employment Opportunity Statement.

Errors – Every effort has been made to provide accurate and timely information, but errors can occur and the Arizona Commission on the Arts and the State of Arizona are not responsible for any results of this information not being accurate.

External links to other sites are intended to be informational and do not have the endorsement of the State of Arizona or of the Arizona Commission on the Arts. The State of Arizona and the Arizona Commission on the Arts are not responsible for the contents of any off-site pages referenced.

Copyright – Any and all documents available from this server may be protected under the U.S. and Foreign Copyright Laws. Permission to reproduce may be required.

Accessibility – Every effort is made to ensure the accessibility of information on this web site. Please let us know is you encounter any problems.

To request any agency publication in an alternative format, contact the Arts Commission offices at (602) 771-6501.

Privacy – The State of Arizona is currently formulating policies regarding privacy of information gathered through its web sites. In the meantime, be aware that personal information provided to the State may be covered under Public Records laws and may be made available to the public on demand.

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